B4B Management Panel - Hoyostools

The Client

Hoyostools is a leading distributor of industrial tools and equipment. They operate on a B2B2C model, supplying businesses that then sell to their own customers.

The Problem

Hoyostools wanted to give their client companies a tool to manage their own operations while keeping full visibility across the entire sales channel. Before this solution:

For Hoyostools: Tracking orders, managing the master catalog, and controlling company-specific pricing was a challenge.
For the companies: Managing sales teams, customers, inventory, and orders was fragmented—each used their own systems, and Hoyostools had no real-time insights.

The Solution

We built a multi-tenant ERP platform where each business gets its own dedicated workspace, fully integrated with Hoyostools’ ecosystem:

For Hoyostools (Admin)

Company onboarding: Add new businesses, set pricing, and define terms.
Master catalog: Manage products available to the entire network.
Full visibility: Access sales reports, track orders, and monitor trends across all companies.

For Companies (Tenants)

Each company accesses a tailored ERP with:

Team Management

Add sales reps and assign roles and permissions.
Track commissions and set sales goals.

Customer Management

Register and manage their own customers.
Set custom pricing and view purchase history.

Dual Inventory

Own inventory: Track stock in their warehouse.
Hoyostools catalog: Order products directly from the distributor.

Sales

Create and manage customer orders.
Choose to fulfill from their own inventory or order from Hoyostools.
Handle invoicing and order tracking.

Technical Challenges

Multi-tenant Architecture

Our main challenge was building a system where:

Each company only sees its own data.
Hoyostools has full visibility across all businesses.
Data remains isolated yet connected. We achieved this with a robust tenant system and middleware to ensure secure, automatic data filtering.

Two-level Inventory

Companies manage two inventories:

Their physical stock.
Hoyostools’ catalog, with real-time availability. The system suggests the best fulfillment source based on stock levels and margins.

Dynamic Pricing

Final prices depend on:

Hoyostools’ base price.
Company-specific pricing.
Customer-specific pricing.
Volume discounts. Our pricing engine calculates all rules in milliseconds for instant, accurate quotes.

Results

Over 180 businesses now use the platform.
All B2B operations unified in one system.
No more external tools—companies manage everything in one place.

Tech Stack

Backend: Laravel 6, with a scalable API for multi-tenant use.
Frontend: Vue.js for a reactive, state-managed interface.
Database: MySQL with tenant isolation.
Infrastructure: VPS with Nginx and Let’s Encrypt SSL.